SCHOLARSHIP / WORK EXCHANGE APPLICATION
Sorry, we have no more openings for scholarships or work exchanges. If you have any questions about this, please call us at (540) 722-7104.
Applications must be received by July 31. You will be notified by mid-August.
The Wise Traditions Conference is offering financial scholarships to attend the conference. We will offer a limited number of scholarships to those demonstrating a clear financial need. In exchange for the scholarship, we ask for work hours unless you are physically unable to work. Priority will be given to chapter leaders and for the full scholarship, to those who have not previously received financial aid.
Please write a brief explanation of how this financial aid would enable you to attend the conference, what benefit you see in attending and a brief comment on your financial situation which has led you to ask for this scholarship or work exchange opportunity. We do not need great detail and will keep this confidential. (Examples: I am putting myself through school, I was out of work, I am caring for an elderly parent, etc.)
SCHOLARSHIP/ WORK EXCHANGE DUTY SELECTIONS
$100 SCHOLARSHIPS ONLY: 3 HOURS OF WORK
For those receiving the $100 discount, we ask for 3 hours of work if you are able to do so.
$200 AND FULL SCHOLARSHIPS: 6 HOURS OF WORK
Recipients are required to complete work hours to be eligible for the discounted rate. Duties will be assigned on a first come/first serve basis. You will receive confirmation of your duties by email.
Please indicate your three choices in order of your preference: 1, 2, 3 and leave a zero for the options you do not want.
Packing Tote Bags
You will be responsible for collating and stuffing conference materials in the conference bags. This requires being on your feet for the entire time. People filling this position should be agile and able to work well with others. It’s a great way to meet conference attendees. Please dress comfortably.
Thursday 12:00 pm - 6:00 pm
Tote Bag Coordinators
These people will supervise tote bag stuffing and prepare the room and tables for stuffing totes. You must be able to lift boxes containing papers and magazines (up to 80 pounds). You will be responsible for overseeing 20 other volunteers. It is imperative that you be there by 10:00 am on Thursday. You should dress comfortably.
Thursday 10:00 am – 6:00 pm
We ask that you report for your shift at least 10 minutes early which will allow a smooth transition between shift volunteers. You will be handing out registration materials and tote bags. You may be asked to assist with new registrations. Conference Registration is the headquarters for our conference, so you may be asked for direction, room assignments, etc. This is also the headquarters for conference staff. You are most people’s first link to the conference, so a good attitude and smile are a must.
Thursday 4:00 pm - 9:00 pm
Friday 6:00 am – 12:00 pm
Friday 12:00 pm – 6:00 pm
Saturday 6:00 am – 12:00 pm
Saturday 12:00 pm – 6:00 pm
You will be assisting those registrants who are utilizing our CEU process. Kathy Kramer will be conducting a brief training for you on Friday morning at the CEU table. At that time, the CEU and certificate of attendance process will be explained to you in full detail. You will need to be available at the following days/times.
Friday 8:00–9:30 am, 12:45–1:45 pm, Saturday 8:00–9:30 am; 12:45–1:45 pm
Friday 8:00-9:30 am; Sunday 8:00-9:30; 12:15–1:15 pm; 2:45-4:00 pm
Ticket Collections Coordinator
The coordinator will report directly to WAPF staff for training. You will assist in training the other ticket collector volunteers. This person will be responsible for supervising 12 people per meal shift. You will assist staff in ensuring that the lines move effectively and all volunteers get a chance to eat. At the end of each shift, the coordinator will need to return all collected tickets to the conference registration desk, along with all volunteer aprons and sign in sheets. *1 person only. Due to the additional responsibility and extra hours, this person will receive a complimentary registration.
Friday 11:45 am – 1:30 pm, Friday 5:30 pm – 7:15 pm, Saturday 11:45 am – 1:30 pm, Saturday 6:00 pm – 7:00 pm,
Sunday 11:45 am – 12:00 pm
You will be asked to serve as a liaison between our staff and our speakers. You should introduce yourself to the speaker to see in what capacity you may be of assistance. Some speakers may ask you to keep time for them, assist with handouts, get water, etc. Should an issue arise in the room (audio visual equipment, lighting, heating/air conditioning, noise, etc.), we ask that you report this immediately to the conference registration desk. We will be on radio there at all times to communicate with the hotel staff. At no time should the speaker need to leave to deal with these issues.
Please arrive early to ensure that the room is ok. It is the job of the room monitor to ensure that the session starts and stops on time. You will be responsible for introducing the speaker. Your speaker’s bio will be provided in your registration envelope and a copy is also in print in the conference program.
You will be asked to make sure that each person entering a session has a badge. If they do not have a badge, please instruct them to visit the conference registration desk to obtain one or be reissued one. Badges marked “Exhibit Hall Only” are not permitted entry into the sessions. Other badges will list a day only (i.e. Saturday Only). Be sure to watch for these as well. No badge – no entry – no exceptions!
You will be provided with a check list of reminders for those in attendance. These will be given to you at the conference registration desk when you sign in for your shift.
You are also asked to monitor noise in the room. We ask that cell phones be silenced during the sessions. As all of our conference proceedings are being recorded, external noises must be kept to a minimum. Only parents of infants are permitted to bring children into the sessions. Should the infant be fussy or cry, they are to be asked politely to step out until the child is quieted. Our policy has been clearly stated with regard to children. Questions should be directed to Paul Frank through the conference registration desk.
As we anticipate some of our rooms being full, we would ask that you direct attendees to move toward the front and into the middle of the rows so that the rooms may be filled to capacity. Should a seating issue arise, please notify the conference registration desk immediately.
You are asked to obtain a head count approximately 20 minutes into each session time slot. This should be clearly written on your log sheet which should be picked up from the conference registration desk when you sign in for your shift. These must be returned to the conference registration area once your shift has ended.
Remember that all sessions are being recorded. Once the session begins, you are asked to put a sign on the door which states, “Quiet! Session in Progress”. These will be provided to you with your log sheet. It is advisable that you remain by the door area during the session so that you prevent door slamming during the recording.
Questions about hand-outs may arise this year as we have significantly reduced the number of handouts available in order to be more environmentally conscious. Once the hand-outs are gone, we will not be printing any more. Hand-outs are available online. The address for hand-outs is on the conference website and printed in the conference program.
Chapter Meeting, TBD, Robert Quinn
Becky Plotner; Monica Corrado; Sandeep Agarwal
Anthony Jay; Natalie Campbell; Timothy Weeks
Peter Ballerstedt: Sustainabilty Requires Ruminants
Saturday Sponsor Presentation 7:30 am - 8:15 am
Saturday Banquet 5:30 pm - 7:00 pm
Saturday 8:30 am – 4:30 pm
Tom Cowan; Stephanie Seneff
Peter Ballerstedt; Andrew Gardner
Anthony Jay; Pam Schoenfeld; Joe Tarantolo
Sunday Sponsor Presentation 7:30 am - 8:15 am
Janine Farzin; Leslie Bobb; Lindsea Willon; closing
Louisa Williams; Nasha Winters; closing
Ben Edwards; Kiran Krishner; David Diamond; closing